Holiday Rental Terms and Conditions

Holiday Rental Terms and Conditions


Elevate your hospitality business with our Holiday Rental Terms & Conditions template. Ideal for bed and breakfasts and AirBnB operators and short term rentals. This Holiday Rental Terms & Conditions template ensures clarity and ease for both you and your guests, covering everything from cancellations and house rules to additional charges. It's the perfect tool for a hassle-free guest experience and streamlined operations. 


Welcome to stress-free hosting with our Holiday Rental Terms & Conditions template, a must-have for any bed and breakfast, short term rentals including AirBnBs. Crafted to provide crystal-clear guidelines, this template is your key to smooth guest interactions and seamless operations. Whether you're hosting in a quaint B&B or a trendy AirBnB, these terms and conditions ensure everything from cancellations to house rules is well communicated, reducing misunderstandings and enhancing guest satisfaction. Including essential clauses on additional charges and other critical aspects, our template helps you provide a delightful stay for your guests while keeping your B&B business breezy and legally secure. 

About the Template

Created by lawyers and peer reviewed by other lawyers for quality assurance, this fill in the blanks template can be ready within 10 minutes or less, ready for you to copy and paste into your system. 

What's included?

  • Your template purchase includes: 

    • Fill in the blanks Template in Word format  

    • Template User Guide pdf – Handy hints on how to update your template 

    • Single user licence to edit, use and reuse the template as often as you need for your business 

    • BONUS: Free Booking Form template 

    • BONUS: Free House Rules template 

    • BONUS: Free Inspection Checklist 

    • BONUS: Access to the Legally Legit Lounge™ for Templates with “how to” video tutorials to walk you through your template*  

    • BONUS: Future template updates 

    • BONUS: Video Guide – This comprehensive video walkthrough is designed to guide you step-by-step through the template, providing clear instructions and assistance to help you successfully complete it with a few tips thrown in for good measure! 

     * Your purchase will give you free access to the support you need to complete your template with confidence, with video tutorials explaining key terms to ensure you understand your template. 

    Your access to the Legally Legit Lounge™ for Templates is subject to the template you have purchased. The resources in this portal are specific to your template purchase, and are not applicable to all scenarios. Any information provided in The Legally Legit Lounge™ for Templates is of a general nature, and does not constitute legal advice.  

Legal Support (Australia only) 

If you have additional questions, or require ongoing support, you can either book in a consult, contact us via email or join our membership program, The Legally Legit Lounge™  for less than the cost of a coffee a day.  

Terms and conditions apply. For more information about what is included in the membership for The Legally Legit Lounge™, please click here. 

Key Features

  • Customisable terms and conditions (available in word .doc format) 
  • States the cancellation policy and the process for requesting refunds. 
  • Booking process details 
  • Example house rules and inclusions 
  • Explains the check-in and check-out procedures to ensure a smooth guest experience. 
  • Specifies the amount of the security deposit, conditions for its refund, and procedures for handling damages.  
  • Additional charges 
  • Clarifies the responsibilities of both parties regarding liability and insurance coverage. 
  • Establishes procedures for reporting maintenance issues and resolving repair concerns.  
  • Protection of your property (and intellectual property) 
  • Lots of other relevant bits and pieces 

For Who

Our Holiday Rental Terms and Conditions template is for anyone who offers accommodation options to the public, for example: 

Individual Property Owners: Those who own residential properties and wish to rent them out for short-term stays. 

Property Management Companies: Companies managing multiple rental properties for short stays on behalf of property owners. 

Holiday Rental Platforms: Online platforms facilitating short-term rental listings and transactions. 

Airbnb Hosts: Individuals using platforms like Airbnb to rent out their properties for short stays. 

Bed and Breakfast Owners: Owners of bed and breakfast establishments with short rental options. 

Holiday Homeowners: Individuals who own holiday homes and wish to rent them out for short periods. 

Need more info to see if it’s the right fit for your business? Book in a chat with one of our lawyers and we’ll give you the lowdown.  


Q: Can I modify the Terms and Conditions to suit my property's unique rules and requirements? 

A: Yes, you can customise the template to reflect your property's specific rules and requirements. However, it's essential to ensure that any modifications are in compliance with any applicable local laws and regulations governing short-term rentals. 

Q: What happens if a guest cancels their reservation/booking? Will they receive a refund? 

A: The cancellation and refund policy is outlined in the Terms and Conditions. Generally, the policy will specify the timeframe for cancellations and whether a refund will be provided based on the timing of the cancellation. 

Q: As a property owner, what are my responsibilities for maintenance and repairs during a guest's stay? 

A: As the property owner, you are responsible for ensuring that the rental property is well-maintained and in good condition. The Terms and Conditions will outline the procedures for reporting maintenance issues, and it is expected that you will promptly address any necessary repairs. 

Q: Can I require a security deposit from guests, and how is it handled at the end of their stay? 

A: Yes, you can request a security deposit from guests to cover potential damages or violations of the rental agreement. The Terms and Conditions will specify the amount of the security deposit and the conditions under which it will be refunded or used to cover damages. 

Q: Are there any restrictions on the number of guests allowed to stay in the rental property? 

A: Yes, the Terms and Conditions will define the maximum occupancy for the rental property to ensure the safety and comfort of all guests. Exceeding the maximum occupancy may result in additional charges or termination of the agreement. 

Q: What happens if a guest violates the Terms and Conditions during their stay? 

A: If a guest breaches the Terms and Conditions, you may take appropriate actions, such as issuing warnings, imposing fines, or terminating the rental agreement. The extent of the response will depend on the severity of the violation and the terms outlined in the agreement. 


A couple of quick things to make sure we’re on the same page:   

First, purchasing our templates, utilising our free resources or having a chat with us as part of a consultation doesn’t create a lawyer-client relationship between you and Foundd Legal (sorry!). It also doesn’t constitute legal advice.   

All templates adhere to Australian principles of contract law and are designed for those doing business in Australia (unless they specifically state that they are in accordance with New Zealand law, for businesses in New Zealand). Similar principles may apply in your jurisdiction, but we recommend that you consult with a qualified lawyer in your area prior to purchasing our templates.  

While we do our best to minimise legalese (that’s complex lawyer-speak) within our contracts, there are certain things that require particular wording in order to best protect you and your business. Please don’t expect our contracts to be super simple - they’re as simple as they possibly can be, while still being comprehensive and putting your needs first (even the ones you didn’t know you had!). Of course, if you’re having trouble understanding something specific, you’re welcome to get in touch with any questions! 

Ready to go?

Sitting with a brilliant brand but unsure about where to go from here? We’re here to help you get your business off the ground when it comes to all things legal. Bonus! We won’t make it confusing! Legal can be fun. We swear. So book us now for your free consultation.