Event Liability Waiver

Event Liability Waiver


An Event Liability Waiver is like a sassy bouncer for your shindig. It's a legal document that says, "Hey, I'm not responsible if things get wild and someone ends up doing the Macarena on a glass table." It's your event's protective shield against unexpected party mishaps.  


About the Template 

Created by lawyers and peer reviewed by other lawyers for quality assurance, this fill in the blanks template can be ready within 5 minutes or less, ready for you to copy and paste into your system and send to your client for them to sign. 

What’s included? 

Your template purchase includes: 

  • Fill in the blanks Template in Word format  
  • Template User Guide pdf – walking you through your template 
  • Single user licence to edit, use and reuse the template as often as you need for your business
  • BONUS: Future template updates 

Key Features

Hello, savvy business owners!  If you run an event, mastermind (including online) or retreat then this is the template for you! Here are some of the key features you'll find in our Event Liability Waiver template tailored specifically for your gatherings: 

Crystal Clear Language: No need for confusing legal jargon. We've got your back with plain and understandable language that even your most ambitious entrepreneur can grasp. 

Eligibility:  ensures eligibility by setting an age requirement of 18 years or older for participants to participate in the event. 

Media Release: Participants grant permission for the event organisers to use any photographs, videos, or media captured during the event for promotional purposes.  

Online event wording: we have including some provisions to enable this Event Liability Waiver to be flexible enough to be used for online purposes. 
Risk Awareness: Ensure participants fully comprehend and accept the risks involved. 

Indemnification: Participants agree to indemnify and hold harmless the event organisers from any claims, damages, or expenses arising from their actions or participation in the event.  

Release from Liability: This gem shields you from any liability if someone spills coffee on their laptop or has a eureka moment that gets a little too wild. It's about protecting your genius, stress-free. 

Slice of Flexibility: We've included a "severability" clause to handle any unenforceable bits without affecting the whole package. Just like pivoting in business, adaptability is key. 

Governing Law and Jurisdiction: The waiver specifies the applicable jurisdiction and governing law that will govern any disputes related to the event. 

As the Event organiser you do have certain duties and obligations. While this Event Liability Waiver template is a nifty tool to protect event organisers, it's not a magic wand. If you, as the organiser, display reckless behavior or act negligently—like knowingly creating hazardous conditions or disregarding participant safety—then the waiver might not have your back. Courts tend to scrutinise such situations, and the waiver may not hold up against claims of gross negligence or intentional misconduct. So, remember, it's essential to be a responsible and attentive event organiser, because even the fanciest waiver won't save the day if you're not acting with due care. 

If in doubt, remember, it's always wise to consult with a legal whiz to ensure the waiver aligns with local laws and covers all your unique business retreat needs. Let the entrepreneurial magic unfold, responsibly! 

For Who

This template is suitable for: 

  • Event organisers planning business masterminds and retreats. 
  • Businesses hosting corporate retreats or team-building events. 
  • Professional associations or industry groups organising networking or educational events. 
  • Coaches, consultants, or trainers conducting workshops or seminars. 
  • Event planners arranging specialised business conferences or summits. 
  • Entrepreneurship or startup organisations hosting business-focused gatherings. 
  • Business development agencies coordinating industry-specific events. 
  • Leadership development programs or executive training organisations. 
  • Small business incubators or accelerators arranging entrepreneurial events. 
  • Professional development organisations offering business-related training sessions. 

Please note that this list is not exhaustive, and the template can be tailored to suit various types of events and organisations. 



Purchasing our fill in your blanks templates for you to customise and ensure they suit you and your business needs, utilising our free resources or having a chat with us as part of a consultation doesn’t create a lawyer-client relationship between you and Foundd Legal (sorry!). It also doesn’t constitute legal advice. Please consult with a lawyer for any questions. 

We do offer templates for countries outside of Australia, you will see on the specific template page which country or countries the template is available for, just make your selection! Unfortunately at this time, we are only offering templates for the countries specified.  

Our templates are however customisable for countries outside of Australia, and whilst they are a good base and potentially save you money getting something created from scratch, it would be prudent to have a lawyer in your country to review the template especially if you have any questions. 
You get a single user licence and can re-use the templates you purchase as many times as you want for your own business needs! But keep in mind we’re a small business just like you, offering a service and we need more people like you to help us continue to grow - just like you!  So from the bottom of our humble hearts, thank you for making a legit purchase and not sharing!  Use of this Site and your purchase of any digital products or downloading of any free resources, are subject to our Terms and Conditions. 

Have more questions?  Read our FAQs 

Q Is the Event Liability Waiver legally binding?  

Yes, when properly executed, the waiver is a legally binding agreement between the event organiser and participants. 

Q Can the waiver protect me from all types of claims or liabilities? 

The waiver offers protection against certain claims, but it may not cover gross negligence or intentional misconduct. Consult with a lawyer for specific legal advice. 

Q Do I need to customise the waiver for my specific event? 

Yes, it's recommended to tailor the waiver to your event, ensuring it covers relevant risks, activities, and jurisdiction-specific requirements. 

Q What happens if someone refuses to sign the waiver? 

Participation can be made conditional upon signing the waiver. If someone refuses to sign, you may consider denying their participation or seeking legal advice on alternative solutions.  You can add this to the booking section for your event as something that requires to be read and accepted before they can proceed to book with you. 

Q Should I still have insurance coverage even with the waiver in place? 

Yes, the waiver is not a substitute for insurance. Maintaining appropriate insurance coverage is essential to protect against unforeseen events and potential liabilities. 

Q Is it necessary to have participants sign the waiver in advance or on-site? 

It's recommended to have participants sign the waiver in advance whenever possible. However, on-site signing may be acceptable if obtaining prior signatures / acceptance is not feasible. 

Q Can the waiver be used for virtual or online events? 

Yes, the waiver can be used for virtual or online events.   We have included some provision for that, just ensure that the language reflects the nature of the event. 


Ready to go?

Sitting with a brilliant brand but unsure about where to go from here? We’re here to help you get your business off the ground when it comes to all things legal. Bonus! We won’t make it confusing! Legal can be fun. We swear. So book us now for your free consultation.