Webinar Kit

The Events & Masterclasses Host Kit is the ultimate “host like a pro” bundle for business owners, educators, coaches, and event organisers who want to level up their events and their legal foundations. 

This kit brings together the essential documents you need to protect your business at every stage of the event lifecycle: 

• Before the event: lock in participant expectations, ticketing and payments, cancellation rules, and code of conduct. 
• During the event: reduce risk and liability with a solid waiver (because humans are unpredictable). 
• When collaborating: formalise speaker arrangements and avoid misunderstandings over deliverables, promotions, and payment. 
• After the event: protect your content and ensure you can legally use photos/videos captured for marketing. 

From live conferences to online masterclasses, from intimate retreats to high-ticket masterminds, this bundle gives you the legal bits and bobs to keep things structured, enforceable, and stress-free. 

So go on, plan the magic. We’ll handle the legal nitty-gritty. 

About the Template Kit 

Created by lawyers and peer reviewed by other lawyers for quality assurance, this fill in the blanks template kit can be ready within 30 minutes or less, ready for you to copy and paste into your system and send to your attendees/speakers for them to sign (or accept at checkout). 

Bonus Links: For extra guidance, check out our blog articles on... 

Streamlining Speaking Engagements: A guide for Speakers and Event Organisers 

5 Reasons Why you Need Event Terms & Conditions 

5 Legal Tips for Speakers and Presenters: Navigating Speaking Engagements with Confidence 

What’s included? 

Your template purchase includes: 

• Templates in Word format 
• Template User Guide pdf – Handy hints on how to update your template 
• Single user licence to edit, use and reuse the template as often as you need for your business 
• BONUS: Future template updates 
• BONUS: Video Guide – This video walkthrough is designed to guide you step-by-step through the template, providing clear instructions and assistance to help you successfully complete it with a few tips thrown in for good measure! 

Got questions? Check out our FAQs below. 

Event Terms & Conditions 

• Ticket sales terms (pricing, availability, restrictions) 
• Refund policies (deadlines, eligibility, fees) 
• Event cancellation/postponement clauses (rescheduling and refunds) 
• Liability and indemnification provisions 
• Intellectual property protections for your event materials/content 
• Code of conduct and behaviour expectations 
• Privacy terms for attendee data and marketing preferences 
• Accessibility and participation policies 
• Miscellaneous provisions – the extra legal bits and pieces your event needs 

Mastermind / Masterclass Terms & Conditions 

• Access and participation rules (eligibility, conduct, expectations) 
• Fees and payment terms (including instalment options) 
• Cancellation and refund provisions for common scenarios 
• Scope of activities and third-party involvement clauses 
• Participant obligations and boundaries 
• Intellectual property protection for your content and materials 
• Liability and risk management provisions 

Event Liability Waiver 

• Clear risk awareness and risk acceptance terms 
• Release from liability and limitation provisions 
• Indemnification clauses to protect the organiser 
• Eligibility terms (including age requirements where relevant) 
• Media release permission for photos/videos captured during the event 
• Online/virtual event wording included for flexibility 
• Governing law and jurisdiction terms 
• Severability clause (keeps the waiver intact if one part is unenforceable) 

Speaker Agreement 

• Clear scope of work (topics, duration, responsibilities) 
• Payment terms (fees, timing, reimbursements) 
• Intellectual property rights and content usage permissions 
• Promotion and marketing obligations (speaker + host) 
• Event logistics (venue, tech, equipment requirements) 
• Cancellation, termination, and force majeure provisions 

Print Release 

• Sets clear print and usage permissions for images 
• Distinguishes between digital use and print use 
• Protects copyright and prevents unauthorised distribution 
• Professional framework for client usage rights 
• Adaptable to commercial, corporate, and event photography workflows 

Model Release 

• Permission to use images for commercial purposes (including BTS content) 
• Full commercial release options 
• Limited model usage rights for personal/brand use 
• Clauses for minors 
• Licence to use images for your business marketing and promotions 

Photo & Video Consent / Media Release 

• Consent to being photographed/filmed/recorded at the retreat 
• Broad licence to use recordings for marketing, education, promos and replays 
• Waiver of approval rights and moral rights (where applicable) 
• Clear “no compensation” acknowledgement 
• Ownership and IP vesting in the organiser 
• Opt-out request process (with practical limitations acknowledged) 
• Minor consent wording for parent/guardian attendance 

Event Cancellation & Refund Policy 

• No change-of-mind refunds (to the extent permitted by law) 
• Clear participant cancellation notice periods (with editable timeframes/fees) 
• Refund eligibility and non-refundable periods 
• Transfer of registration process and conditions 
• Non-attendance terms (late arrival, early departure, missed sessions = no refund) 
• Event changes, cancellation or postponement terms (including moving online) 
• Refund processing timeframes and fee handling 
• Australian Consumer Law protection statement 
• Policy update clause 
• BONUS: Code of Conduct Checklist 
• BONUS: Event Organiser Checklist 

Alright, let’s be clear, the Events & Masterclasses Host Kit is perfect for anyone hosting events and creating content while doing it. 

This kit is ideal for: 

• Coaches, consultants, and educators running masterclasses, workshops, and programs 
• Mastermind organisers (virtual or in-person) 
• Event organisers and planners hosting conferences, summits, and live events 
• Business owners bringing in guest speakers  
• Hosts capturing photos/videos at events for marketing and promotions 
• Anyone who needs participant terms, liability protection, speaker agreements, and content releases in one tidy bundle 

If you’re hosting experiences and turning them into content and income, this bundle is for you. 

IMPORTANT 

Purchasing our fill in your blanks templates for you to customise and ensure they suit you and your business needs, utilising our free resources or having a chat with us as part of a consultation doesn’t create a lawyer-client relationship between you and Foundd Legal (sorry!). It also doesn’t constitute legal advice. Please consult with a lawyer for any questions. 

We do offer templates for countries outside of Australia, you will see on the specific template page which country or countries the template is available for, just make your selection! Unfortunately at this time, we are only offering templates for the countries specified. 

Our templates are however customisable for countries outside of Australia, and whilst they are a good base and potentially save you money getting something created from scratch, it would be prudent to have a lawyer in your country to review the template especially if you have any questions. 

You get a single user licence and can re-use the templates you purchase as many times as you want for your own business needs! But keep in mind we’re a small business just like you, offering a service and we need more people like you to help us continue to grow - just like you! So from the bottom of our humble hearts, thank you for making a legit purchase and not sharing! Use of this Site and your purchase of any digital products or downloading of any free resources, are subject to our Terms and Conditions. 

Have more questions? Read our FAQs