Complete Events & Retreats Legal Kit
If you host events, retreats, workshops, webinars, masterminds (or all of the above), you already know this truth: the more you host, the more things can go wrong ,cancellations, refunds, speaker issues, no-shows, content misuse, and the occasional participant who forgets basic human behaviour.
The Complete Events & Retreats Legal Kit is your all-in-one legal toolkit for frequent hosts, retreat leaders, and education businesses who want to protect their brand, their revenue, and their sanity. This bundle includes everything you need to run professional events and programs confidently - from Terms & Conditions and waivers, to speaker agreements, cancellation policies, media releases, and content protection tools. Plus, you’ll get bonus checklists to keep everything organised and legally legit.
The Complete Events & Retreats Legal Kit is the ultimate “I host a lot, and I need to be covered” bundle for business owners who run events and retreats regularly, and want a complete legal framework that protects every moving part.
Whether you host:
- in-person events
- retreats and masterminds
- webinars and virtual training
- workshops and masterclasses
- competitions and giveaways
- content-rich experiences (hello photos + recordings 👋)
…this kit gives you the legal foundations and practical templates to run it all smoothly, professionally, and with clear boundaries.
Inside, you’ll find a complete set of Terms & Conditions templates for events, retreats/masterminds, and webinars, plus an Event Liability Waiver to reduce risk if something goes wrong. You’ll also get a Speaker Agreement to lock in expectations and avoid last-minute chaos, and releases for photography and video so you can confidently use content for marketing and replays.
And because frequent hosts know that cancellations, transfers, refunds and participant behaviour can become a whole situation, this kit also includes a dedicated Cancellation & Refund Policy, a Photo & Video Consent / Media Release, and two bonus checklists to help you manage your events like a pro: a Code of Conduct Checklist and an Event Organiser Checklist.
So if you’re ready to host more events with less stress, less risk, and way more structure, this is the bundle you’ve been waiting for.
About the Template Kit
Created by lawyers and peer reviewed by other lawyers for quality assurance, this fill in the blanks template kit can be ready within 30 minutes or less, ready for you to copy and paste into your booking system, registration page, client portal, or event platform.
Bonus Links: For extra guidance, check out our blog articles on...
Streamlining Speaking Engagements: A guide for Speakers and Event Organisers
5 Reasons Why you Need Event Terms & Conditions
5 Legal Tips for Speakers and Presenters: Navigating Speaking Engagements with Confidence
What’s included?
Your template purchase includes:
- Templates in Word format
- Template User Guide pdf – Handy hints on how to update your templates
- Single user licence to edit, use and reuse the templates as often as you need for your business
- BONUS: Future template updates
- BONUS: Video Guide – This video walkthrough is designed to guide you step-by-step through the templates, providing clear instructions and assistance to help you successfully complete them with a few tips thrown in for good measure!
Got questions? Check out our FAQs below.
Event Terms & Conditions
- Ticket sales terms (pricing, restrictions, access)
- Refund policies and deadlines
- Cancellation/postponement clauses
- Liability and indemnification provisions
- Intellectual property protections for event content
- Code of conduct expectations and consequences
- Privacy and data handling provisions
- Accessibility considerations
- Miscellaneous clauses for a complete legal framework
Retreat (Mastermind) Terms & Conditions
- Participant access and eligibility rules
- Payment terms (including instalments)
- Cancellation and refund provisions
- Event activities and third-party involvement clauses
- Participant obligations and boundaries
- Intellectual property protection for retreat content
- Liability and risk management provisions
Webinar Terms & Conditions
- Access and attendance requirements for virtual events
- Recording and replay access provisions
- Intellectual property protections for training content
- Payment, refunds, and cancellation rules
- Participant behaviour expectations (even online!)
- Disclaimers and limitation of liability clauses
Event Liability Waiver
- Risk awareness and acceptance wording
- Liability release and limitation provisions
- Indemnification clauses
- Online/in-person flexibility
- Media release options where relevant
- Governing law and jurisdiction
- Severability clause for enforceability
Speaker Agreement
- Clear scope of work (topics, format, delivery)
- Payment terms and speaker fees
- Marketing/promotion expectations
- Intellectual property rights for presentation materials
- Logistics and tech requirements
- Cancellation, termination, and force majeure clauses
Competition Terms & Conditions
- Entry requirements and eligibility criteria
- Judging criteria and winner selection process
- Prize details and distribution rules
- Intellectual property rights for user-generated content
- Liability protections and platform disclaimers
- Privacy/data collection provisions
- Governing law and competition rules framework
Event Cancellation & Refund Policy
- Change-of-mind refund rules
- Participant cancellation terms and notice periods
- Transfer of registration rules
- No-show protections
- Event changes/cancellation by the organiser
- Refund processing timelines
- Australian Consumer Law protections
- Policy update clause
Photo & Video Consent / Media Release
- Consent to photography/video/audio capture
- Broad licence for marketing, education, and promotions
- Waiver of approval rights and moral rights (where applicable)
- Ownership and IP vesting in the host
- Opt-out process (with practical limitations)
- Minor consent wording
Print Release
- Clear print and usage permissions
- Digital vs print usage distinctions
- Protection of photographer’s copyright
- Flexible for event, brand, or commercial photography
Model Release
- Full commercial release for identifiable individuals
- Limited release options for personal use
- Terms for minors
- Licence to use images for business promotions (including BTS content)
BONUS: Code of Conduct Checklist
BONUS: Event Organiser Checklist
Alright, let’s be clear, the Complete Events & Retreats Legal Kit is for business owners who host often, sell access to education experiences, and need a complete legal system that grows with them.
This kit is ideal for:
- Frequent event hosts and retreat organisers
- Retreat leaders running transformational in-person experiences
- Coaches and consultants delivering workshops, masterminds, and trainings
- Education businesses hosting webinars and online events
- Brands running both events and promotions/giveaways
- Businesses capturing photos/videos for marketing and future content
If you’re hosting events regularly and want everything covered in one complete bundle, this is for you.
IMPORTANT
Purchasing our fill in your blanks templates for you to customise and ensure they suit you and your business needs, utilising our free resources or having a chat with us as part of a consultation doesn’t create a lawyer-client relationship between you and Foundd Legal (sorry!). It also doesn’t constitute legal advice. Please consult with a lawyer for any questions.
We do offer templates for countries outside of Australia, you will see on the specific template page which country or countries the template is available for, just make your selection! Unfortunately at this time, we are only offering templates for the countries specified.
Our templates are however customisable for countries outside of Australia, and whilst they are a good base and potentially save you money getting something created from scratch, it would be prudent to have a lawyer in your country to review the template especially if you have any questions.
You get a single user licence and can re-use the templates you purchase as many times as you want for your own business needs! But keep in mind we’re a small business just like you, offering a service and we need more people like you to help us continue to grow - just like you! So from the bottom of our humble hearts, thank you for making a legit purchase and not sharing! Use of this Site and your purchase of any digital products or downloading of any free resources, are subject to our Terms and Conditions.
Have more questions? Read our FAQs