Pilates - Yoga Terms and Conditions
A lawyer-drafted Terms & Conditions template for Pilates and yoga studios. Covers bookings, payments, cancellations, memberships, safety, studio conduct, and more, all in plain English.
Running a Pilates or yoga studio isn’t just music, mats and mindful movement. You also need solid Terms and Conditions to make sure you get paid, set clear boundaries and protect your business when things don’t go to plan.
This Terms and Conditions template is a ready-to-use, lawyer-crafted framework designed specifically for Pilates and yoga studios, including reformer, mat, barre and other movement-based classes.
It covers all the essentials: pricing, bookings, cancellations, studio rules, safety and risk, memberships, promotions, gift vouchers and content ownership. It gives your studio the legal backbone it needs, without the 12-line sentences or legal drama.
It’s clear, readable and easy to customise, so you can confidently set expectations and stay protected.
About the Template
Developed by seasoned legal professionals, our templates are designed for ease and effectiveness. Each template is clear and user-friendly, allowing you to customise the essential details to align perfectly with your business needs.
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Quick reminder (not legal advice)
This is a fill-in-the-blanks legal template, not bespoke legal advice. It’s built to cover the most common situations for Yoga/Pilates-style studios, but it can’t predict every quirky scenario or local law. You’re responsible for tweaking it to suit your business and getting a lawyer to review if you want a fully tailored contract.
What’s included?
Your template purchase includes:
- Templates in Word format
- Template User Guide pdf – Handy hints on how to update your template
- Single user licence to edit, use and reuse the template as often as you need for your business
- BONUS: Future template updates
- BONUS: Video Guide – This video walkthrough is designed to guide you step-by-step through the template, providing clear instructions and assistance to help you successfully complete it with a few tips thrown in for good measure!
Got questions? Check out our FAQs below.
A quick overview of what your Yoga/Pilates Terms & Conditions Template covers:
- Pricing & Payments
Clear rules for what you charge, when clients pay, and how refunds and price changes work.
- Bookings, Cancellations & No-Shows
Your exact policy for late cancellations, waitlists, arrival times and forfeited sessions.
- Class Packs, Memberships & Subscriptions
How packs expire, what’s included in memberships, commitment periods and auto-renewals.
- Minimum Ages & Participation Requirements
Who can attend, when parental consent is needed, and how to manage teen participants.
- Studio Rules & Conditions of Entry
Behaviour standards, hygiene expectations, late entry rules and safety requirements.
- Safety, Health Disclosures & Risk Acknowledgement
Client responsibilities around injuries, pregnancy and health updates, plus your liability limits.
- Online, Livestream & On-Demand Classes
Covers supervision limits, tech requirements and participation risks for digital offerings.
- Gift Vouchers & Promotions
Clear terms on expiry, usage, restrictions, discounts and intro offers.
- Merchandise Sales
Basic rules for buying, returning or exchanging studio products.
- Intellectual Property
Protects your class content, videos, choreography and studio materials from copying or reuse.
- Complaints, Conduct & Termination
How complaints are handled, expected client behaviour, and when you can suspend or end access.
- Privacy & Personal Information
How client information is collected, stored and used in line with your Privacy Policy.
- General Legal Protections
Competition rules, testimonials, prohibited use, disclaimers, updates to Terms and your governing law.
Who is this template for?
- Pilates studio owners (reformer, mat, clinical or hybrid)
- Yoga, barre and movement studios that run class packs and memberships
- Boutique fitness studios using a booking app or online platform for scheduling and payments
- Solo instructors evolving into a studio model with team members and more structure
- Studio owners offering:
- Casual drop-in classes
- Class packs and packages
- Recurring subscriptions/memberships
- Intro offers and special promotions
- Workshops, masterclasses or small group programs
- In-person, online, or hybrid classes
IMPORTANT
Purchasing our fill in your blanks templates for you to customise and ensure they suit you and your business needs, utilising our free resources or having a chat with us as part of a consultation doesn’t create a lawyer-client relationship between you and Foundd Legal (sorry!). It also doesn’t constitute legal advice. Please consult with a lawyer for any questions.
Our templates have been designed to cater to general contractual needs and, in some cases, specific industry requirements. However, they may not encompass all unique aspects or specific needs of your situation or industry. If you require specific terms, conditions, clauses, or provisions not covered in the template you purchase, we strongly recommend seeking professional legal advice. By using our templates, you acknowledge that they may not fully cover the intricacies of your individual circumstances and agree to modify and adapt the content as necessary to meet your specific requirements. We are not responsible for any omissions or the suitability of any template for your particular needs.
We do offer templates for countries outside of Australia, you will see on the specific template page which country or countries the template is available for, just make your selection! Unfortunately at this time, we are only offering templates for the countries specified.
Our templates are however customisable for countries outside of Australia, and whilst they are a good base and potentially save you money getting something created from scratch, it would be prudent to have a lawyer in your country to review the template especially if you have any questions. You get a single user licence and can re-use the templates you purchase as many times as you want for your own business needs! But keep in mind we’re a small business just like you, offering a service and we need more people like you to help us continue to grow - just like you! So from the bottom of our humble hearts, thank you for making a legit purchase and not sharing! Use of this Site and your purchase of any digital products or downloading of any free resources, are subject to our Terms and Conditions.
Have more questions? Read our FAQs