Event Essentials Kit
Planning an event? Then you need more than a cute Canva ticket and good vibes. The Event Essentials Kit gives you the legal foundations to run your event confidently, whether it’s a workshop, retreat, mastermind, conference, online event, or live gathering.
This bundle includes four essential event documents:
Event Terms & Conditions, a standalone Cancellation & Refund Policy, an Event Liability Waiver, and a Photo & Video Consent / Media Release.
Together, these templates help you clearly set expectations around ticketing, cancellations, refunds, media use, behaviour, and liability, while reducing disputes and protecting your business if something unexpected happens (because life loves a plot twist).
Practical, protective, and designed to keep your event legally legit, so you can focus on delivering an unforgettable experience.
The Event Essentials Kit is your ultimate legal toolkit for running smooth, professional, and protected events, without the legal overwhelm.
This kit includes four must-have templates every event organiser should have in their back pocket:
Event Terms & Conditions
Sets the legal ground rules for your event, including ticketing, intellectual property, attendee behaviour, privacy, and general participation terms.
Event Cancellation & Refund Policy
A standalone policy clearly setting out refund eligibility, cancellation deadlines, transfer rules, and what happens if the event is postponed or cancelled, helping you minimise disputes and refund drama.
Event Liability Waiver
Helps reduce your legal risk if an attendee is injured, property is damaged, or something goes sideways during your event (yes, even coffee spills and tech fails).
Photo & Video Consent / Media Release
Gives you clear permission to capture and use event photos and recordings for marketing, education, and promotions, without awkward follow-ups or consent confusion.
Together, these documents work as a complete legal framework for your event, protecting your business before, during, and after the event.
Whether you’re hosting your first workshop or your tenth retreat, the Event Essentials Kit helps you run your event confidently, professionally, and legally protected, so you can focus on what really matters.
- BONUS: Code of Conduct Checklist
- BONUS: Event Organiser Checklist
About the Template Kit
Created by lawyers and peer reviewed by other lawyers for quality assurance, this fill in the blanks template kit can be ready within 20 minutes or less, ready for you to copy and paste into your system and send to your attendees for them to sign (or accept at checkout).
Bonus Links: For extra guidance, check out our blog articles on...
Streamlining Speaking Engagements: A guide for Speakers and Event Organisers
5 Reasons Why you Need Event Terms & Conditions
5 Legal Tips for Speakers and Presenters: Navigating Speaking Engagements with Confidence
What’s included?
Your template purchase includes:
- Templates in Word format
- Template User Guide pdf – Handy hints on how to update your template
- Single user licence to edit, use and reuse the template as often as you need for your business
- BONUS: Future template updates
- BONUS: Video Guide – This video walkthrough is designed to guide you step-by-step through the template, providing clear instructions and assistance to help you successfully complete it with a few tips thrown in for good measure!
Got questions? Check out our FAQs below.
Event Terms & Conditions
- Ticket sales terms and conditions (pricing, availability, restrictions)
- Refund policies (deadlines, fees, eligibility)
- Event cancellation or postponement terms (rescheduling options and refunds)
- Liability and indemnification clauses for organisers and attendees
- Intellectual property protections (copyright and trademark provisions for event content)
- Code of conduct and behavioural expectations (plus consequences for breaches)
- Privacy policies for attendee data and marketing preferences
- Accessibility considerations and event participation expectations
- Miscellaneous provisions – the extra legal bits and pieces your Event Terms & Conditions need
Event Liability Waiver
- Crystal clear language (no scary legal waffle)
- Participant eligibility terms (including age requirements)
- Risk awareness and risk acceptance provisions
- Release from liability and limitation of responsibility
- Indemnification clauses to help protect the organiser
- Media release permissions for photos/videos captured at the event
- Online event wording (so it works for virtual events too!)
- Governing law and jurisdiction provisions
- Severability clause (so if one part fails, the rest still stands)
- Practical reminder that waivers don’t cover reckless or negligent organising (so still be the responsible event legend you are!)
Event Cancellation & Refund Policy
- Clear refund eligibility rules and notice periods
- Cancellation deadlines and non-refundable scenarios
- Transfer of registration terms
- No-show and non-attendance provisions
- Event postponement or cancellation terms
- Refund processing timeframes
- Australian Consumer Law alignment
Photo & Video Consent / Media Release
- Permission to photograph and record attendees
- Rights to use images and recordings for marketing and promotions
- Clear ownership of media content
- No-compensation acknowledgement
- Opt-out process for attendees
- Suitable for live, online, and hybrid events
Alright, let’s be clear, the Event Essentials Kit is perfect for anyone running events who wants to protect their business, set clear expectations, and reduce legal risk.
This kit is ideal for:
- Event organisers hosting workshops, conferences, and live events
- Coaches, consultants, and educators running masterminds, programs, and retreats
- Businesses hosting corporate retreats, team-building events or training days
- Professional associations running networking or educational events
- Event planners managing client events
- Online business owners hosting virtual summits, webinars, and online events
If you sell tickets, run registrations, host attendees (online or in person), or provide event content, this kit is for you.
IMPORTANT
Purchasing our fill in your blanks templates for you to customise and ensure they suit you and your business needs, utilising our free resources or having a chat with us as part of a consultation doesn’t create a lawyer-client relationship between you and Foundd Legal (sorry!). It also doesn’t constitute legal advice. Please consult with a lawyer for any questions.
We do offer templates for countries outside of Australia, you will see on the specific template page which country or countries the template is available for, just make your selection! Unfortunately at this time, we are only offering templates for the countries specified.
Our templates are however customisable for countries outside of Australia, and whilst they are a good base and potentially save you money getting something created from scratch, it would be prudent to have a lawyer in your country to review the template especially if you have any questions.
You get a single user licence and can re-use the templates you purchase as many times as you want for your own business needs! But keep in mind we’re a small business just like you, offering a service and we need more people like you to help us continue to grow - just like you! So from the bottom of our humble hearts, thank you for making a legit purchase and not sharing! Use of this Site and your purchase of any digital products or downloading of any free resources, are subject to our Terms and Conditions.
Have more questions? Read our FAQs