The Ultimate EOFY Legal Checklist for Online Business Owners 2025 Edition

If EOFY has you suddenly second-guessing whether your business is legally sorted, you’re not alone.

Between your accountant asking for paperwork, your VA chasing invoices, and your own gut saying, “I probably should’ve fixed this months ago…”, it can feel like a mad scramble.

So let’s slow it down.

EOFY isn’t about legal perfection.

It’s about strategic protection.

Here’s your ultimate end-of-financial-year legal checklist for 2025, what to review, what to update, and what most online business owners forget (until it’s too late).

1. Client Contracts: Reviewed and Resent (if needed) 

If you’re delivering work into the next FY, your client contracts should reflect:

• Updated rates
• Scope changes
• New project timelines
• Revised cancellation policies (if you’re tightening up)
• Any overdue T&Cs you’ve been meaning to implement

Foundd Tip: This is the perfect time to introduce new terms, EOFY creates a natural business milestone that clients understand and accept.

2. Team + Contractor Agreements: Up-to-Date

Have you:

• Hired new team members or VAs?
• Renewed anyone recently without a formal contract?
• Changed rates, hours, or responsibilities?

Now is the time to:

• Review your Independent Contractor Agreements
• Ensure scope, timelines, and deliverables are clear
• Confirm IP ownership and confidentiality terms are locked in

Don’t wing this one. Team confusion = legal mess. Clarity protects everyone.

3. Website Legals: Do They Match What You Actually Do?

If you’ve:

• Added a new funnel, quiz, or lead magnet
• Started running Meta or Google ads
• Changed how you collect payments
• Or started selling digital products

…then your website policies might be outdated. 

Make sure your:

• Privacy Policy reflects how you collect and use data
• Website Terms match how you sell
• Refund Policy is visible, clear, and enforceable

Foundd Tip: If your marketing team touches your website, your legal team (hi 👋) should too.

4. IP + Trademarks: Audit and Action Plan

EOFY is the perfect time to review your intellectual property strategy.

• Have you created new programs, products, or frameworks this year?
• Is your signature course still unprotected?
• Do you have a growing brand name you want to own?

While you don’t need to file before June 30, it’s the best time to:

• Audit your assets
• Confirm ownership via contract clauses
• Make a trademark plan for FY26

Don’t assume “first to use = first to own.” You need to register to protect.

5. Legal Terms for Offers + Promos

Running a mid-year launch or EOFY sale? Protect it properly.

Check:

• Are your offer Terms & Conditions clear and published?
• Do they match what you’re promising on sales pages/emails?
• Are you offering limited-time bonuses? Expiry dates should be documented.
• Does your refund policy align with the promotional structure?

EOFY sales are high risk if not properly scoped. Get this right, especially if you’re using urgency, countdowns, or earlybird pricing.

6. Business Structure: Still Serving You?

Not your accountant’s job alone. As your business model shifts, so should your legal structure.

Consider:

• Sole trader → Company?
• Adding a new entity for licensing or product sales?
• Protecting your personal assets?
• Tax efficiencies via trust structure?

Not legal advice, but lawyer-meets-operator says: If you’re scaling and still a sole trader, it’s time for a chat.

7. Expiring Contracts, Subscriptions, or Licenses

EOFY is a great excuse to clean house.

• Review auto-renewing subscriptions or tools
• Check expiry dates on software, contracts, or licenses
• Confirm which business expenses are recurring vs. project-based
• Note anything deductible (and properly documented)

Many legal subscriptions (like domain names or IP monitors) renew quietly. Now’s your chance to track it all.